Health and Safety resources
H&S Reps Toolkit
The TSSA Health & Safety Reps Toolkit is intended to provide general guidance and information to assist reps in carrying out their duties. It is designed to work in conjunction with the TSSA Health and Safety reps training.
On this page you will find a wide range of inspection sheets for practical use and H&S guides. The information contained within the toolkit does not attempt to be comprehensive and should not be taken as an authoritative statement of the law.
TSSA Representatives should, when necessary, seek advice or clarification from the TSSA Helpdesk or your TSSA Organiser.
Workplace Inspections
Union health and safety reps have the right to inspect all the workplaces covered by them (this is usually defined in the agreement between TSSA and the employer). Health and safety reps are legally entitled to inspect at least every three months, and more frequently if deemed necessary.
Whilst it is good practice for the relevant manager to accompany the health and safety rep, the rep may carry out the inspection alone.
It is the health and safety rep’s inspection, not management’s inspection, and it is up to the rep to decide what should be recorded and reported. Employers may have their own inspection forms, but reps may use any form they wish – you can view and download TSSA inspection forms below.
Health & Safety documents (inspection)
Workplace Inspections - A guide for TSSA health and safety reps
DOCUMENT.CATEGORY: Health and Safety
DOCUMENT.FILESIZE: 392KB
Workplace Inspections
Health and Safety inspection advance notice
DOCUMENT.CATEGORY: Health and Safety
DOCUMENT.FILESIZE: 33KB
Health & Safety Inspection notice
Health and safety inspection report cover sheet
DOCUMENT.CATEGORY: Health and Safety
DOCUMENT.FILESIZE: 34KB
Health & Safety Inspection Report
Inspection sheet template
DOCUMENT.CATEGORY: Health and Safety
DOCUMENT.FILESIZE: 25KB
Health & Safety Inspection Sheet template
Safety representative report form
DOCUMENT.CATEGORY: Health and Safety
DOCUMENT.FILESIZE: 20KB
TSSA Safety Representative Report Form
Union Inspection Notices – A Guide for TSSA Health and Safety Reps
DOCUMENT.CATEGORY: Education and Training
DOCUMENT.FILESIZE: 64KB
Union Inspection Notices
Union inspection notice
DOCUMENT.CATEGORY: Education and Training
DOCUMENT.FILESIZE: 32KB
Union Inspection Notice
Health & Safety Inspection Sheets
Inspection sheet template
DOCUMENT.CATEGORY: Health and Safety
DOCUMENT.FILESIZE: 25KB
Health & Safety Inspection Sheet template
General working environment inspection sheet
DOCUMENT.CATEGORY: Health and Safety
DOCUMENT.FILESIZE: 30KB
Inspection Sheet General Working Environment
General safety and welfare inspection sheet
DOCUMENT.CATEGORY: Health and Safety
DOCUMENT.FILESIZE: 30KB
Inspection Sheet General Safety and Welfare
General safety and welfare inspection sheet (VDUs)
DOCUMENT.CATEGORY: Health and Safety
DOCUMENT.FILESIZE: 24KB
Inspection Sheet General Safety and Welfare – Visual Display Units (VDUs)
Track environment - Tools and equipment inspection sheet
DOCUMENT.CATEGORY: Health and Safety
DOCUMENT.FILESIZE: 25KB
Inspection Sheet Track Environment (2) Tools & Equipment
Track environment - personal protective equipment inspection sheet
DOCUMENT.CATEGORY: Health and Safety
DOCUMENT.FILESIZE: 26KB
Inspection Sheet Track Environment (3) Personal Protective Equipment (PPE)
Tools and equipment inspection sheet
DOCUMENT.CATEGORY: Health and Safety
DOCUMENT.FILESIZE: 25KB
Inspection Sheet Tools & Equipment
Personal protective equipment inspection sheet
DOCUMENT.CATEGORY: Health and Safety
DOCUMENT.FILESIZE: 25KB
Inspection Sheet Personal Protective Equipment (PPE)
Office and accommodation inspection sheet
DOCUMENT.CATEGORY: Health and Safety
DOCUMENT.FILESIZE: 24KB
Inspection Sheet Office & Accommodation
H&S guide documents
Health & Safety: General Information – A Guide for TSSA Health and Safety Reps
DOCUMENT.CATEGORY: Education and Training
DOCUMENT.FILESIZE: 158KB
Health & Safety: General Information
Health and Safety Consultation – A Guide for TSSA Health and Safety Reps
DOCUMENT.CATEGORY: Education and Training
DOCUMENT.FILESIZE: 121KB
Health and Safety Consultation
Workplace Inspections - A guide for TSSA health and safety reps
DOCUMENT.CATEGORY: Health and Safety
DOCUMENT.FILESIZE: 392KB
Workplace Inspections
Body Mapping – A Guide for TSSA Health and Safety Reps
DOCUMENT.CATEGORY: Education and Training
DOCUMENT.FILESIZE: 156KB
Body Mapping
Body mapping: Find out where it hurts and why
DOCUMENT.CATEGORY: Education and Training
DOCUMENT.FILESIZE: 56KB
Body Mapping – Finding out where it hurts and why
Mapping the risk – A guide for TSSA Health & Safety Reps
DOCUMENT.CATEGORY: Health and Safety
DOCUMENT.FILESIZE: 278KB
Mapping the Risk
Union Inspection Notices – A Guide for TSSA Health and Safety Reps
DOCUMENT.CATEGORY: Education and Training
DOCUMENT.FILESIZE: 64KB
Union Inspection Notices
Union inspection notice
DOCUMENT.CATEGORY: Education and Training
DOCUMENT.FILESIZE: 32KB
Union Inspection Notice
External resources
Useful resources from the HSE, TUC, ORR and other organisations.
- HSE: Consulting workers on health and safety
- HSE: Health and Safety at Work etc Act 1974
- HSE: 1977 regulations
- TUC: Rep guidance: Safety representatives and worker involvement
- TUC: Work and wellbeing A trade union resource
- ORR: Guide to ROGS - October 2020 : This guide provides a summary of the Railways and Other Guided Transport Systems (Safety) Regulations 2006 (ROGS). Updated in October 2020 with table showing changes.
- Ciras: Posters (requires login)
Personal Injury
TSSA members can access our FREE personal injury service. You will keep 100% of any compensation. Speak to lawyers with expertise in catastrophic injury, spinal injuries, workplace accidents, slips and trips, and road traffic accidents.